ARTICLE 11:  EVALUATION PROCEDURES
11.1  Every probationary certificated employee shall be evaluated by the administrator, in writing, at least once each school year, no later than thirty (30) calendar days prior to the last school day scheduled on the school calendar for the school year in which the evaluation takes place.  Every permanent employee shall be evaluated by the administrator, in writing, no less than every other year, no later than thirty (30) calendar days prior to the last school day scheduled on the school calendar for the school year in which the evaluation takes place.  Furthermore, the employee evaluated shall receive a written copy of the evaluation no later than thirty (30) days prior to the last school day scheduled on the school calendar for the school year in which the evaluation takes place.
11.1.1  Permanent unit members transferring from one school location to another school location for assignment to a position requiring a different credential that has not been utilized within the previous two years, will be formally evaluated that school year.
11.1.2  Permanent unit members receiving an overall evaluation that "meets or exceeds level of performance" or "generally meets expected level of performance" will not be formally evaluated the following year unless there exists two or more disciplinary letters in their personnel file within the last three (3) years.  Those unit members receiving a "needs improvement" or "unsatisfactory" will be evaluated the following year.
11.1.3  The two year evaluation cycle set forth in 11.1 may be extended by one (1) additional year for permanent unit members who have been employed by the District at least ten (10) consecutive years, are Highly qualified as defined in the 20 U.S.C. Section 7801, and whose last overall evaluation meets or exceeds expected level of performance if the unit member and the evaluator consent to this schedule.  The unit member or evaluator may withdraw consent for this evaluation cycle at any time.  The decision to extend or withdraw consent by a unit member or the District shall be final and not subject to challenge.
11.2  No later than the end of October of each school year, unit members will submit a performance objective contract or a District acceptable substitute to their immediate supervisor for approval.
11.3  In addition to those areas mandated by law, teachers shall be evaluated on compliance with the employer/employee contract.
11.4  Each unit member who is to be evaluated for a specific school year shall be observed at least once during that school year.  The minimum period of observation shall not be less than fifteen (15) minutes for each observation.  No later than five (5) scheduled work days after a formal observation used in the evaluation process, the evaluator shall report, in writing, to the unit member the results of the evaluation.
11.4.1  A conference between the evaluator/observer and the unit member observed shall be granted for a formal observation at the request of either party to discuss the results of the formal observation used in the evaluation process.
11.4.2  The immediate supervisor shall meet with the first-year probationary members within the thirty (30) calendar days before the close of the first semester.  At this meeting the immediate supervisor shall review the unit member's performance in the first semester/trimester and address areas of concern.
11.5  The immediate supervisor shall be primarily designated as the official evaluator.  However, nothing in this Article precludes evaluations by non-management department chairmen, instructional coordinators, or any management personnel from becoming part of the basis for the official evaluation of the unit member.
11.6  An evaluation shall be final and not subject to the grievance procedure unless it can be shown that mistake, fraud, bad faith, incompetency, or failure to follow the evaluation procedure has occurred on the part of the evaluator.
11.7  An assistance plan may be used to address concerns relating to the standards for the teaching profession set forth in the Certificated Evaluation Summary and Addendum.  The purpose of the assistance plan is to clarify areas of concern and to provide expectations for improvement, suggestions and directions.
11.8  Personnel Files
11.8.1  Materials in personnel files of unit members which may serve as a basis for affecting the status of their employment are to be made available for the inspection of the person involved.
11.8.2  Such material is not to include ratings, reports, or records which:  (1) were obtained prior to the employment of the person involved; (2) were prepared by identifiable examination committee members; or (3) were obtained in connection with a promotional examination.
11.8.3  Every unit member shall have the right to inspect such materials upon request, provided that the request is made at a time when such person is not actually required to render services to the District.
11.8.4  Information of a derogatory nature, except material mentioned in 11.8.l of this section, shall not be entered or filed unless and until the unit member is given notice and an opportunity to review and comment thereon within ten (10) days.  A unit member shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon.  Such review shall take place during the normal business hours, and the unit member shall be released from duty for this purpose without salary reduction.  An appointment must be made in advance.
11.8.5  Upon written authorization by the unit member, a designated individual shall be permitted to examine and/or obtain copies of materials in such unit member's personnel file.
11.8.6  The District shall maintain the unit member's personnel files at the District's central office.  Any files kept by the unit member's supervisor(s) shall not contain any permanent material.
11.9  Any complaint which may adversely affect an employee's evaluation shall be reported as soon as possible to the employee by the immediate supervisor.  Please refer to Board policy 1312.1 regarding complaints relating to school personnel as attached in Appendix B.  No action adversely affecting a unit member's evaluation shall be taken based upon complaints until such are corroborated by a complete investigation.  Information derived from complaints undisclosed to the unit member shall not adversely affect said unit member.
11.10  Classroom presentations shall be given in a fair and representative manner and shall be relevant to the curriculum involved.
11.11  Unit members who receive an overall unsatisfactory evaluation shall be evaluated the succeeding year. Ongoing assistance with feedback will be provided as outlined in Article 11.7.  Unit members who receive an overall unsatisfactory evaluation at the conclusion of that succeeding year shall be retained at their then existing step on the certificated salary schedule and continue receiving assistance until such time as they obtain an overall satisfactory evaluation.  Unit members who subsequently obtain an overall satisfactory evaluation shall be restored to their appropriate step and reimbursed salary that they would have received if not retained at a lower step.  Nothing in this section limits the right of the district to discipline unit members under the law or this agreement, or the right of a unit member to grieve an evaluation under Article 11.6.  For the purposes of this section, an overall "satisfactory" evaluation shall be defined as generally meets or exceeds expected level of performance.



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